ClearPass — Digital Hall Pass System for Classroom Management
ClearPass is a digital hall pass system that replaces paper hall passes with real-time digital monitoring. Teachers create and approve hall passes, track student movement with timestamps and duration timers, and maintain a complete record for documentation and parent communication. Students request passes by typing their ID, scanning a QR code, or swiping a USB barcode scanner. Requests appear in a numbered hall pass queue on the teacher dashboard, ordered by arrival time with wait timers and a one-click Approve Next button.
ClearMemo is a behavior monitoring, academic recordkeeping, and compliance tracking tool that pairs with ClearPass. Teachers record behavior observations and feedback, track IEP accommodation compliance, manage UIL academic feedback forms, monitor grade progress and fluency, generate permission letters, create printable student award certificates to accompany Kudos reports, create per-student reports, translate form letters into 18 languages, and create voice memos for parent communication. Principals and administrators can use reports for documentation and compliance.
Key Features
- Digital hall pass creation with real-time monitoring
- Hall pass queue with numbered ordering, wait timers, and one-click Approve Next
- Three check-in methods: student ID entry, QR code scan, or USB barcode scanner
- Automatic overdue alerts when students exceed a time threshold
- Behavior monitoring, behavior feedback, and behavior sheets
- Academic monitoring forms with printable clipboard sheets
- IEP accommodation compliance tracking with daily enacted accommodations logging
- UIL academic feedback forms for teachers and contest directors
- Grade progress tracking with per-student growth documentation
- Fluency tracking with NAEP-aligned reading levels
- Permission letters with roster management and retention tracking
- Printable form letters for parent conferences and school communication
- Printable student award certificates with decorative icons, font styles, and dual signatures
- Campus visitor check-in with SRO email delivery
- Per-student reports for documentation and student growth tracking
- Translations in 18 languages for parent communication
- AI voice memos for accessible parent communication
- No school IT setup or district approval required
- FERPA-aligned, encrypted, and private by design
How Digital Hall Passes Work
A digital hall pass replaces paper passes with an electronic record. Teachers sign up, create a class, add students by name or CSV import, and start issuing digital hall passes. Students request a pass at a kiosk by entering their ID, scanning a QR code, or swiping a badge. The request enters a numbered queue on the teacher dashboard. Teachers approve with one click and monitor who is out of class in real time with automatic overdue alerts when a student exceeds a threshold you set.
Pricing
Digital hall pass creation, monitoring, and recordkeeping is free at current pricing. Paid subscription tiers add analytics reports, behavior monitoring and feedback, IEP accommodation compliance tracking, UIL academic feedback forms, grade progress tracking, fluency tracking, permission letters, printable student award certificates, campus visitor check-in, translations in 18 languages, AI voice memos, academic monitoring forms, and other features. View pricing plans.
Visit clearpassmemo.com to get started.